ROI Calculator

Estimate Your AI Document Intelligence Savings

Estimate your potential return on investment from implementing TeraContext.AI for your document processing needs. This estimator provides conservative estimates based on typical customer results.

How We Estimate ROI

Direct Labor Savings

Formula: (Team Size × Hours/Week × 50 weeks) × 60% time savings × Hourly Rate

Assumptions:

• 60% time savings on document search activities (conservative average from customer data)
• 50 working weeks per year (accounts for vacation, holidays)
• Loaded hourly rate includes salary, benefits, and overhead

Why 60%?

• 5 sec spec lookups vs. 15-30 minute manual searches (95% time savings)
• But not all work is pure searching - analysis and review still required
• Conservative 60% overall productivity improvement

Productivity Gains

Formula: Labor Savings × 20%

Rationale:

• Faster access to information enables faster decision-making
• Faster project cycles from reduced document-related delays
• Examples:
  • Construction: Faster RFI responses = schedule acceleration
  • Legal: Faster due diligence = earlier deal closing
  • Enterprise: Faster onboarding = earlier productivity

Risk Reduction

Industry-Specific Multipliers:

• General: 15% of labor savings
• Enterprise: 25% of labor savings (knowledge loss, compliance)
• Construction: 30% of labor savings (change orders, rework)
• Legal: 40% of labor savings (compliance failures, missed obligations)

Examples of Risk Reduction:

• Comprehensive analysis catches spec conflicts before construction (avoid change orders)
• Systematic contract review identifies all obligations (avoid compliance failures)
• Preserved institutional knowledge prevents costly mistakes from knowledge gaps

Implementation & Operational Costs

Implementation (One-Time): Based on team size and complexity:

• Under 5 people: $50K
• 5-20 people: $75K-100K
• 20-50 people: $125K
• 50-200 people: $200K
• 200+ people: $300K+

Includes:

• Solution architecture
• System integration
• Document ingestion
• User training
• 90 days post-launch support

Operational (Annual): Based on query volume and team size:

• Low volume (<1K queries/month): $36K/year
• Medium volume (1K-5K queries/month): $60K/year
• High volume (5K-10K queries/month): $96K/year
• Very high volume (>10K queries/month): $150K+/year

Industry-Specific ROI Examples

Commercial Construction (Team of 15)

Inputs:

• Team: 15 people (estimators, PMs, superintendents)
• Hourly cost: $100/hour (loaded)
• Search time: 12 hours/week per person

Results:

• Annual savings: $1,170,000
• Year 1 investment: $170,000
• Payback period: 52 days
• ROI: 588%

Legal Due Diligence (Team of 8)

Inputs:

• Team: 8 attorneys/paralegals
• Hourly cost: $300/hour (blended rate)
• Search time: 15 hours/week per person

Results:

• Annual savings: $2,520,000
• Year 1 investment: $147,000
• Payback period: 20 days
• ROI: 1,614%

Enterprise Knowledge Management (Team of 50)

Inputs:

• Team: 50 employees across departments
• Hourly cost: $100/hour (loaded)
• Search time: 8 hours/week per person

Results:

• Annual savings: $2,400,000
• Year 1 investment: $245,000
• Payback period: 37 days
• ROI: 879%

Next Steps

1. Get a Custom ROI Analysis

Our team will analyze your specific situation and provide:

• Detailed cost breakdown
• Industry-specific savings estimates
• Risk reduction calculations
• Implementation timeline
• Custom business case for stakeholders

Schedule Free ROI Consultation

2. See It In Action

30-minute demo with your documents:

• Bring sample documents
• See instant search in action
• Ask your toughest questions
• Compare AI vs. manual search time

Request Live Demo

3. Start a Pilot Project

Prove ROI in 4-6 weeks:

• Limited scope (one department or use case)
• Measure actual time savings
• Calculate real ROI with your data
• Pilot cost credited toward full implementation

Starting at $15K-35K

Start Pilot Project

Frequently Asked Questions

How accurate are these estimates?

These are conservative estimates based on average customer results. Many customers see higher savings depending on their specific use case. We use 60% time savings as a baseline, but construction teams often report 70-80% savings on spec searches, and legal teams report 60-75% savings on due diligence.

What’s included in the implementation cost?

Complete solution including:

• System architecture and design
• Integration with your existing systems
• Document ingestion and indexing
• Custom configuration for your document types
• User training (admins and end-users)
• 90 days of post-launch support

What are the ongoing operational costs?

Annual operational costs include:

• Infrastructure (cloud APIs or on-premise hosting)
• System maintenance and updates
• Standard support
• Feature upgrades and enhancements

Premium support and managed services are available at additional cost.

How long does implementation take?

Typical timeline: 8-15 weeks

• Discovery & architecture: 2-3 weeks
• Implementation: 4-8 weeks
• Deployment & training: 2-4 weeks

Pilot projects can launch in 3-4 weeks with limited scope.

Can we start with a pilot?

Yes! Pilot projects are recommended to prove ROI before full deployment:

• Duration: 4-6 weeks
• Cost: $15K-35K (credited toward full implementation)
• Scope: One department or use case
• Measurable success criteria defined upfront

Ready to estimate your specific ROI?